Operandi Solutions
AI-built · AI-checked · human-backed
EU AI Act · Compliance kits for small business
The EU AI Act applies to your business. Be ready in days, not months.
Working templates, scored self-assessments, registers, and staff training built for small businesses — not 200-page consultancy decks. Find your gaps, train your team, and document a defensible position before the August 2, 2026 deadline. Instant download, from €12.
Instant download · Word, Excel, PowerPoint & PDF · PayPal or card via Payhip · File-issue guarantee
February 2, 2025
Prohibited-use bans and the staff AI-literacy duty — already in force
August 2, 2026
Transparency and high-risk obligations bind — including the FRIA notification duty
€35M or 7%
Maximum penalties under the Act — whichever is higher
The blind spot
Using AI tools at work? You're already in scope.
The EU AI Act (Regulation (EU) 2024/1689) regulates by risk, not by industry — and it assigns duties to the businesses that use AI, not just the companies that build it. If your team uses ChatGPT or Copilot, screens CVs with an AI tool, or runs AI inside your CRM, you are a "deployer" under the Act. Some of your duties have applied since February 2025; the next wave binds on August 2, 2026.
Most small businesses face a bad pair of options: ignore it and hope, or pay consultancy rates for documents a 15-person company will never need at that depth. These kits are the middle path — the same registers, assessments, policies, and training, as working files you fill in yourself.
Working files, not theory
Excel registers with live formulas, scoring, and dropdowns. Word policies you adapt, not admire. Slide decks your team actually sits through.
Article-anchored
Every checklist question, template section, and deadline cites the article it comes from — Articles 4, 5, 6, 27, 50 and the dates that bind you.
SME-sized
Built around what a small business actually has to do — including the Article 62 SME relief — so you do enough, documented, and stop there.
The kits
Pick your starting point. Every kit stands alone.
Five products, one system: diagnose → train → document → govern. All instant download, all article-anchored, all covered by a file-issue guarantee.
Start here · Diagnose
AI Act Readiness Quick-Scan
€12
✓ 20-question scored self-assessment in working Excel
✓ GREEN / AMBER / RED verdict with section subscores
✓ 10-page guide — every question explained in plain language
✓ Results one-pager to put in front of leadership
Know where you stand — €12
Already a duty · Train
AI Literacy Training Kit (Article 4)
€29
✓ 22-slide editable staff training deck with speaker notes
✓ 45-minute session plan + facilitator guide
✓ Staff quiz with answer key and explanations
✓ Evidence-ready training register in Excel
Train your team — €29
The baseline · Document
EU AI Act SME Starter Kit
€49
✓ Risk-classification checklist — a guided five-gate decision tree
✓ Obligations map by role, tier, and binding date
✓ AI inventory register in Excel with automatic risk coloring
✓ Transparency notices + a 90-day implementation roadmap
Build your baseline — €49
High-risk AI · Govern
FRIA & AI Policy Pack
€89
✓ Article 27 FRIA template, built section by section against 27(1)(a)–(f)
✓ Organizational AI use policy with approval workflow
✓ Vendor due-diligence assessment + AI incident log in Excel
✓ Board briefing one-pager for your next leadership meeting
Govern high-risk AI — €89
Best value — save €40
The Complete Compliance Bundle
All four kits plus the bundle-exclusive Compliance Calendar 2026–2027 — every binding date from February 2025 to August 2027 with quarterly action rows. The full arc in one download: diagnose, train, document, govern.
How it works
From checkout to defensible, in three steps.
Step 1
Buy and download
Secure checkout on Payhip — PayPal or card, VAT handled. The ZIP arrives instantly; no account, no subscription, no upsell calls.
Step 2
Fill in, don't figure out
Open the Excel and Word files and work through them — completion guidance is written into every document, in operator language, with the article references alongside.
Step 3
File the evidence
Registers, sign-off blocks, and training logs give you what regulators and enterprise customers actually ask for: a documented, defensible position.
Who's behind this
Built transparently. Backed by a named human.
Every kit is built by frontier AI, checked by an independent AI reviewer, and backed by a named human. No anonymous template farm, no fake reviews — a simple promise instead: if a file doesn't work as described, we'll make it right.
Tomás Dostal Freire
15+ years in technology leadership — ex-CIO & Head of Business Transformation at Miro; earlier Netflix, Google, and Booking.com. Based in Amsterdam, building Operandi Solutions: operational kits that remove busywork so small businesses can get back to the work they actually wanted to do.
AI-built · AI-checked · human-backed
FAQ
The EU AI Act — quick answers
Does the EU AI Act apply to small businesses?
Yes. The Act regulates by risk, not by company size. Article 62 gives SMEs lighter documentation paths and priced-down conformity costs, but there is no small-business exemption — a two-person agency using an AI screening tool has duties just like an enterprise.
We only use AI tools — we don't build anything. Are we covered?
Yes. The Act assigns duties to "deployers" — organizations using AI under their own authority. Prohibited-use rules and the staff AI-literacy duty have applied since February 2, 2025; transparency duties and high-risk deployer obligations follow on August 2, 2026.
Which deadlines actually matter?
Four dates: February 2, 2025 (prohibitions + AI literacy), August 2, 2025 (general-purpose AI and governance), August 2, 2026 (transparency, high-risk Annex III obligations, FRIA notification), and August 2, 2027 (high-risk AI in regulated products). The Compliance Calendar in the bundle maps all of them to quarterly actions.
What is a FRIA, and do we need one?
A Fundamental Rights Impact Assessment under Article 27 — required before first use for certain deployers of high-risk AI, including public bodies, private operators of public services, and organizations using AI for credit scoring or life/health insurance pricing. From August 2, 2026 the results must be notified to your market surveillance authority. The FRIA & AI Policy Pack includes the scope test, so you know whether you need one at all.
What is the AI-literacy duty (Article 4)?
Providers and deployers must ensure staff working with AI have sufficient AI literacy, scaled to their role and context. It has been in force since February 2, 2025. A short training session, a quiz, and an attendance register — exactly what the Training Kit contains — is the standard evidence pattern.
Are these templates legal advice?
No. They are operational templates that structure the work and cite the articles they implement. They do not guarantee compliance — for legal questions specific to your organization, engage a qualified professional. The kits make that conversation shorter and cheaper, because you arrive with the inventory and assessments already done.
What exactly do I get when I buy?
An instant ZIP download with working Word, Excel, PowerPoint, and PDF files — versioned (2026-06), editable, and covered by a file-issue guarantee: if anything doesn't work as described, we'll fix or replace it.
August 2, 2026 is closer than it looks.
The businesses that handle the AI Act cheaply are the ones that start before the deadline quarter. Know where you stand for €12 today — or get the whole system and be done with the busywork.
Operandi Solutions · Amsterdam, NL · AI-built · AI-checked · human-backed
These products are operational templates — not legal advice, and no guarantee of compliance. Engage a qualified professional for legal questions specific to your organization.
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